4 Benefits of using Office 365

4 Benefits of using Office 365


Microsoft Office 365 is one of the most versatile and featured-loaded suites yet. It has been made available in two editions – enterprise and business. One of its biggest features is that it makes it highly cost effective and simple to go on the cloud. The familiarity with the MS server/client environment makes things even simpler. Here are the top 5 benefits of using Office 365.

1. Mobile Compatibility

Office 365 allows you to carry your office wherever you go. You can have your contacts, calendar and emails synchronized to your mobile devices. You can now also install MS Office apps on your device that will allow you to open and edit Word, Excel and other files. It doesn’t matter whether you have an iOS or Android device.

This has especially been made possible thanks to OneDrive, Microsoft’s cloud. OneDrive for Business comes with 1 TB of storage space and the data stored on it can be accessed from anywhere. You can do the following with it:

  • Share files
  • Control access
  • Edit documents
  • Sync files with your computer (including Mac)

2. Easier Communication & Collaboration

Do you have large files that cannot be emailed but need to be worked on from different locations? You can store it on office 365 login portal and share the large file. Everyone who is allowed access to the file can collaborate and communicate on it. Everyone will be able to access the latest file version.

The portal will also allow you to communicate through instant messages. You can also conduct online meetings and invite team members and customers.

3. Office 365 is Easy to Learn

Office 365 is easy for anyone to learn – even if you haven’t used the Office suite in the past. A trial account can be created in minutes and you will see how your business can go on the cloud and enjoy features and benefits which were available earlier only to the large enterprises.

The Office suite is compatible with the programs you must have already been using, such as:

  • Word
  • Outlook
  • Excel
  • PowerPoint

There is backward compatibility with MS Office Professional Plus and 2010 with regard to the following:

  • You can view others editing the files you are using
  • You can sync documents with your computer
  • You can broadcast presentations
  • You can check files from your online document library

All this can be done when other collaborating users are on the other versions.

4. Enhanced Security

Microsoft has made some groundbreaking changes in Office 365, especially in terms of security. There is a new system called the Security Development Lifecycle. It is part of a continuous process where developers are allowed to address and create security compliance requirements. In other words, the security of the application keeps improving with time and incidences.

Microsoft does not implement security policy for mining user data. It is implementing security features for promoting a safer environment for you to work.

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